Email signature Fill in your details, copy the signature and paste it into your email app.

Your details

– opens this page pre-filled, so you can grab the signature again after a change of title or phone.

Preview

Dark mode is a simulation. Each email app decides the final colours; logos and images are never changed.

Copy

Copies the full signature. Switch to Reply signature above to copy the short one.

Copy signature is the right one for most people: it copies the signature as formatted text, so you just paste it into the signature field. HTML code is for apps that ask for code.

Show HTML code

How to install it

Full and reply signature – which app switches automatically?

Install both: the full one for new emails, the short one for replies and forwards.

  • Gmail: automatic. Under Signature defaults, pick the full one for new emails and the reply one for reply/forward.
  • Outlook (Windows, Mac, web, new Outlook): automatic. Pick one for New messages and one for Replies/forwards.
  • Apple Mail (Mac): not automatic. Only one default per account; choose the reply signature by hand in the Signature menu when you reply.
  • Mail on iPhone / iPad: only one signature. Use the reply signature there; it has no images, which iPhone handles poorly anyway.
Gmail (browser)
  1. Click Copy signature above.
  2. Open Gmail → the gear icon → See all settings → General tab.
  3. Scroll down to Signature, click Create new and give it a name.
  4. Click in the signature field and paste (⌘V / Ctrl+V).
  5. Select the signature under Signature defaults for new emails and replies. Scroll down and click Save changes.
Apple Mail (Mac)
  1. Click Copy signature above.
  2. Open Mail → Mail → Settings → Signatures.
  3. Select your account in the left column and click +.
  4. Delete the default text in the field on the right and paste (⌘V).
  5. Untick Always match my default message font, otherwise Mail changes the look.
  6. Close the window. The signature is saved automatically. Images appear when you write a new email.
Mail on iPhone / iPad
  1. Send yourself an email from your Mac with the new signature.
  2. Open it on the phone, press and hold the signature, choose Select all and Copy.
  3. Go to Settings → Mail → Signature, delete the text and paste.
  4. If the formatting disappears, shake the phone and choose Undo change attributes.

When composing on iPhone, Mail does not show the images in the compose window. Recipients see them.

Outlook (new Outlook, Mac and web)
  1. Click Copy signature above.
  2. Open Outlook → Settings → Mail → Compose and reply (or Signatures).
  3. Click New signature, give it a name, click in the field and paste.
  4. Select it as default for new messages and replies. Click Save.
Outlook classic (Windows)
  1. Click Download as .html above and save the file.
  2. Open Outlook → File → Options → Mail → Signatures. Click New, give it a name and click OK. Close the window again.
  3. Press Win+R, type %APPDATA%\Microsoft\Signatures and press Enter.
  4. Replace the .htm file that has your signature name with the downloaded file (rename it so the names match).
  5. Restart Outlook and select the signature under Signatures.